You should consider many factors when evaluating commercial cleaning company proposals, such as years of experience, reviews and reputations, availability and the services offered. One factor you must consider is the cost of service. This factor will depend on the other factors.
Newer and smaller companies are likely to charge more for their services because they have more experience. There is no standard price for cleaning services. This is because the size of your workplace, your location, and the services that you need can all affect the pricing. Lastly, some providers may charge gratuity and additional fees to cover their cleaning services. Others will include these in the quoted price.
You will get the best price possible by giving each proposal a double-take. Compare the prices of at least three providers before making your final choice. It is important to balance affordability with quality. Sometimes, the best and worst options may not work for you.
- Be Specific
Your commercial cleaning RFP should be clear about who must submit a proposal, what should they include, and what should disqualify any company. Your potential vendors should be able to eliminate themselves in the first round.
- Communicate The Most Important Things
What are the most important features, perks, and details you look for in a cleaning team? Are they more important than being prompt or thorough? Are you more comfortable with them being communicative than they are? It is your best bet to know what you need and how much bandwidth you have, so make sure to assert them.
- Know Your Needs At A Scale
How often would you like your cleaning crew to come? How can you establish a schedule and coordinate it with your cleaning crew? What type of cleaning should you outsource? These expectations would be affected by which factors? These factors should be included in your RFP.
- Make Sure To Keep Your Eyes Open
Instead of issuing an RFP in 100 places, you might consider limiting your scope to just a few places where commercial cleaning providers are most active. Clean Group can help you with this.
- Set Boundaries
Which factors are most important in determining the best cleaning service provider for you? How do you communicate these to potential providers? To make your decision easier, what questions would you like the answer to?
- Organise Site Visits
Once you’ve narrowed down your list to the top three cleaning crews for each case, invite them to visit. Invite providers to come and tour the office and answer any questions they might have. This will help you determine if they are a good cultural fit and communicative match for your organization.
Make sure you carefully consider your options once you make your decision. You might consider signing a temporary, or probationary, contract to get a feel for the potential viability of a long-term arrangement. Both parties must be willing to negotiate if the situation changes.
How Clean Group’s Workplace Management Platform Can Help You?
Our Workplace Manager Platform is an all-in-one solution for Facilities Managers and Office Managers throughout Australia. We have the highest quality cleaning service providers and competitive bids with the fastest turnaround time in the industry.
Our services marketplace allows you to receive multiple bids for any service you might need, such as Sydney Office Cleaning, IT support and handyman services. Our marketplace only recommends vendors in your city. We also do reference checks to ensure they are top-notch.
Clean Group’s dashboard allows you to chat directly with all your vendors. You can communicate directly with all your vendors via the dashboard. You can be sure that all Clean Group vendors have been trained in our software.
Now, workplace teams and office managers can streamline the collection process and organize employee requests. Team members can submit tickets using the method that suits those best: Slack, email, website or our iPad app. There’s no need to get tapped on the shoulder when you have requested. Analytics can be used to see which requests are hot in your office as well as the turnaround time for your requests.